Civil and structural
Concrete, formwork, earthworks, piling and steel structures.
- Concrete mix and rebar submittals
- Pour and formwork method statements
- Structural RFIs
We write the documents your project runs on.
Letters and notices, submittals, method statements, RFIs, reports, specifications and bills of quantities for contractors on FIDIC projects. Your team stays on site; we work remotely from the contract and the project record.
Site teams build. They rarely have time to write. Submittals come back for missing data, notices go out late and RFIs ask three questions at once. We take that work off them, prepared by engineers who have sat on both sides of the contract.
Who our team has worked for
- USACEEmployer, airfield programme, Kandahar
- Central Bank of IraqEmployer, headquarters tower, Baghdad
- Zaha Hadid ArchitectsDesigner, Central Bank of Iraq tower
- Koç HoldingEmployer, Koç University health campus, Istanbul
- World BankFunder, Marmara earthquake housing
- BACS JVContractor, Riyadh Metro
Projects delivered by members of our team in earlier roles. Names are listed for reference only and do not imply endorsement by these organisations.
What we write
Take the full set or a single document. Every document is checked by a second specialist before it reaches you.
Project management documentation
Your remote project office. You share the contract, drawings, programme and correspondence; we prepare what has to be written, check it against the contract and hand it back ready to go out under your letterhead.
Contract correspondence
Correspondence with the Employer and the Engineer, notices of claim within the contractual time bar, variations and replies to instructions, backed by contemporary records.
Letters, Notices · 20.1 / 20.2, Variations, Claims
Technical submissions
Material submittals with clause-by-clause compliance statements, method statements and ITPs written for the site conditions you describe, shop drawing transmittals, and RFIs that ask one clear question.
Material submittals, Method statements, Transmittals, RFIs
Programmes and reports
Detailed work programmes, look-aheads, and regular progress reports to the Employer and the Engineer.
Programmes, Progress reports, MS Project
Document control
Submittal, RFI and correspondence registers kept current, with every item tracked until the Engineer closes it.
Registers, Status tracking, Monthly summary
Technical specifications
Civil, architectural, electrical and mechanical specifications written to the project standards, with clear materials, workmanship and testing requirements.
Particular specifications, Materials and workmanship, Testing requirements
Contract health check
An independent review of the contract documents: gaps, conflicts between conditions, specification and drawings, risky clauses and time bars, summarised in a clear report.
Third-party review, Risk register, Time-bar summary
Bills of quantities
Quantity take-off from the drawings and a structured bill of quantities for tender, valuation or variation pricing.
Quantity take-off, BOQ preparation, Variation pricing
Your team stays on site. The paperwork comes to us.
- Teams and Zoom
- Kick-off, weekly coordination and document review calls.
- Your platform
- Aconex, SharePoint, Procore or e-mail, whichever the project uses.
- One contact
- One engineer follows your project from start to close.
- Confidential
- Project documents stay within the team.
A project office you reach on a call
We work from our Istanbul office, in your time zone when the project needs it. Most engagements start with a one-hour call and a copy of the contract.
Remote by default. On site when it counts.
We work remotely from the contract and the project record. Only when it is needed, and as agreed with you, one of our engineers attends important meetings on site.
- Kick-off meeting with the site team
- Key meetings with the Engineer and the Employer
- Claim and dispute meetings
Four disciplines, one desk
Many RFIs and submittals sit where civil, architectural, electrical and mechanical work meet. We write them knowing what each reviewer looks for.
Architectural
Finishes, façades, doors and hardware, waterproofing and fit-out.
- Finish and façade submittals
- Mock-up and sample records
- Shop drawing transmittals
Electrical
MV/LV distribution, generators, UPS, lighting, fire alarm and ELV systems.
- Equipment submittals
- Installation and testing method statements
- FAT / SAT records
Mechanical
HVAC, plumbing and drainage, fire fighting and medical gases.
- Equipment and material submittals
- Installation method statements
- Commissioning records
Built for the projects that are hardest to document
We write for Hospitals and healthcare, Ports and marine works, Shipyards, Shopping malls, High-rise buildings, Industrial plants, Factories and manufacturing, Hotels and hospitality, Data centres, Airports, Metro and rail, Roads, bridges and tunnels, Power and energy, Water and wastewater, Government and secure facilities, Education campuses, Offices and headquarters, Residential complexes, Logistics and warehouses and Mixed-use developments.
One office in Istanbul. Projects in any country.
Documents travel; site teams do not have to. We support contractors wherever the project is built, in English or Turkish, across time zones from the Americas to the Far East.
- New York
- London
- Berlin
- Istanbul
- Riyadh
- Dubai
- Nairobi
- Tashkent
- Singapore
- Sydney
Projects our team has delivered
All 13 projects- Central Bank of Iraq towerBaghdad · design by Zaha Hadid Architects97,000 m² · 34 storeysDesign management2025–26
- Gynecology and Pediatric Hospital and 4 clinicsTogo16,000 m² · 186 bedsArchitecture and project delivery2023–25
- Baku ShipyardBaku, Azerbaijan42,000 m²Electrical works management2012–14
- Koç University Health Sciences Campus, phases 1–2Istanbul, Turkey220,000 m² · USD 160MArchitectural works management2004–16
- Kandahar Airfield programme, USACEAfghanistan · NATO standards≈ USD 80MElectrical works2010–12
How an engagement runs
Brief
You tell us about the project and the support you need. We agree scope and timing.
Review
We read the contract, specification, programme and correspondence, and list the risks.
Prepare
We write the documents. A second specialist checks each one before it comes back to you.
Issue and track
You issue under your letterhead. We keep the registers and follow each item until it is closed.
We know what the other side checks
Our team has administered FIDIC contracts as the Engineer and as the Contractor, so we prepare for the questions before they are asked.
Time bars are not missed
Notices follow the contract's own clauses and deadlines, so entitlement is protected from the first letter.
Records that hold up later
Every letter is written knowing it may be read again in a claim or a dispute.
Documents piling up on site?
Send us one notice, submittal or method statement this week and see how we work.
info@notaconsultants.com