Document control and registers
Nothing waits in an inbox without someone knowing.
On a large project hundreds of documents are open at any time. Without a register that is updated every day, answers are missed, deemed approvals pass unnoticed and the same question is asked twice.
We keep the submittal, RFI and correspondence registers for you, chase overdue responses and send a short status summary each month showing what is open, what is late and what needs a decision.
What we prepare
- Submittal register with review codes
- RFI register with required-by dates
- Incoming and outgoing correspondence register
- Overdue response reminders
- Monthly status summary for management
- Close-out check of open items before handover
How we work on it
One source of truth
One register per document type, shared with the site team.
Deemed approvals watched
Review periods in the contract are tracked so that silence is recorded.
Ready for a claim
A clean register is the first exhibit in any delay claim.
When contractors call us
Typical situations where this service saves time, money or entitlement.
- Nobody knows how many submittals are still open.
- The Engineer's review period passed without a response.
- Two people answered the same RFI in different ways.
- Handover is near and open items must be closed.
Questions
Which tools do you use?
Your platform if you have one (Aconex, SharePoint, Procore); otherwise structured Excel registers.
Is this only for large projects?
No. Smaller projects benefit most, because they rarely have a document controller.
Related services
Need this on your project?
Send us the contract and a short note. We reply with a proposal.
info@notaconsultants.com